Inventory Specialist

Ai Bio

London 10/27/2026 Full Time

<h1>The opportunity</h1>We're a stealth startup in AI and bio, building infrastructure for data generation. The team issmall and elite, the problems are hard, and the foundations are being laid right now. You'dhelp write them from the first line, with ownership and a direct line to the founders.Youʼll help make sure laboratory teams have the consumables they need, when they needthem. Youʼll have a say in the software they use to manage stock, and learn to use AI to makeeveryday purchasing and inventory work easier.<h1>About us</h1>AI for biology has a data problem. The data that matters most doesn't exist yet, so we'rebuilding the infrastructure to produce it, with quality and traceability built in from day one.We're in stealth and heads-down on execution. We'll share more about what we're buildingonce you've spoken with the team.<h1>The role</h1>This is a hands-on, early-career role within our Infrastructure team. Youʼll manage day-to-dayconsumables purchasing, receive deliveries and keep stock records accurate, with trainingand guidance from your manager and laboratory colleagues. As you learn the work, youʼllorganise your day independently and follow issues through to resolution.Youʼll work with laboratory teams to understand demand, place orders within agreed budgetsand approvals, and chase delays before they disrupt work. Youʼll maintain supplier prices andlead times, flag supply risks and get laboratory approval for any proposed substitutions.At goods receipt, youʼll check orders against deliveries, including quantities, condition andrelevant batch, expiry and temperature requirements. Youʼll record receipts promptly, routegoods to the right storage and resolve discrepancies. Youʼll help physically set up storageareas, organise stock into defined bin locations and label and barcode those locations so theymatch the inventory records. Youʼll record stock movements and investigate differencesfound during stock counts.With guidance, youʼll propose reorder points and buffer stock using consumption, lead timesand planned activity. Youʼll track expiry dates, prioritise the earliest-expiring stock whereappropriate and maintain consistent item codes, units and pack conversions. Youʼll documentprocedures, follow safety and quality requirements, and segregate items awaiting review.Regular updates on supply risks and stock accuracy, together with reliable receipt records,will help colleagues in the lab and finance.Youʼll work directly with software engineers to shape the inventory tools you use every day.Youʼll bring ideas from the lab, explain what needs to work differently and test new featuresagainst real tasks. Your input will help decide what gets improved, with your manager and thesoftware team leading priorities, design and development. Youʼll also learn to use AI-assistedworkflows for tasks such as reviewing inventory data and preparing routine updates, thenhelp refine those workflows as you find better ways to work. Training and support will be partof the role.<h1>Your first 90 days</h1><h2>FIRST 30 DAYS</h2>◆ Learn the consumables, storage requirements and approval processes with laboratorycolleagues. Take on routine ordering and goods receipt with support.◆ Check stock records against physical inventory and map the journey from purchaserequest to use. Agree a practical storage layout and bin-location scheme with laboratorycolleagues, taking account of access and storage requirements.<h2>DAYS 30 TO 60</h2>◆ Run routine ordering, receipts and stock counts independently within agreed processes.Keep colleagues informed of shortages, overdue orders and expiring stock.◆ Physically set up and organise the agreed storage areas, label and barcode binlocations, and link them to inventory records. Propose replenishment settings with yourmanager and laboratory colleagues, and document how stock is stored and moved. Turnrecurring problems into examples for the software team.<h2>DAYS 60 TO 90</h2>◆ Check that colleagues can find, receive and return stock using the labelled andbarcoded locations. Resolve gaps in the layout or records, and refine replenishment toreduce avoidable shortages and waste.◆ Test available inventory features against everyday tasks and help colleagues adoptimprovements. With support, try an AI-assisted workflow for a routine task, check itsoutputs and suggest how to improve it.<h1>Who you are</h1>Youʼre proactive, organised and attentive to detail, and you enjoy practical work whereaccurate records have visible consequences. When a problem arises, you flag it promptly andinvestigate practical solutions while keeping colleagues informed. You act within agreedprocesses, bring options when a decision needs support and follow the issue through toresolution.Your experience may come from inventory, purchasing, logistics or laboratory operations,including an apprenticeship or placement. A scientific degree and coding experience are notrequired. We welcome transferable experience with physical stock and time-sensitivesupplies.Youʼre willing to help beyond a fixed task list as the team grows, while using judgement aboutwhen to escalate. Nobody arrives with every part of this role. If you are strong in most of itand quick to learn the rest, we want to hear from you.<h2>MUST HAVE</h2>◆ Practical experience of inventory, purchasing, goods receipt, logistics or laboratoryoperations.◆ Careful record-keeping and an organised approach to checking deliveries, prioritisingwork and following actions through.◆ Confidence with digital tools and a willingness to learn to use AI, check its outputs andimprove recurring workflows over time. Prior AI expertise is not required.◆ Clear communication with suppliers and colleagues, including explaining an operationalproblem to a software developer.<h2>NICE TO HAVE</h2>◆ Experience with laboratory consumables or expiry-sensitive and temperature-controlledstock.◆ Familiarity with inventory or ERP systems, barcode-based stock control, or testing newsoftware.<h1>Why this is unusual</h1>Alongside keeping supplies moving, youʼll help shape the software and AI-assisted workflowsthat make the job easier. Youʼll work with engineers to turn a stock discrepancy or awkwardreceiving step into a better tool, then see whether it works in practice. Youʼll build experiencein improving systems as well as running the day-to-day operation.Youʼll have support as you learn, and room to contribute ideas from the start. Some peoplefind that mix energising; others prefer a more settled routine. It is worth knowing which suitsyou.<h1>How we work</h1>This role is primarily on-site in Kingʼs Cross, London, typically four to five days a week,because deliveries and physical inventory need someone there. The wider team isdistributed, so we write things down and keep colleagues informed.We start the week with an all-hands and share written updates. We give feedback directlyand expect good ideas to be challenged on their merits, whoever proposes them.UK benefits include 30 days of annual leave plus public holidays, a pension with a 10%employer contribution after a three-month deferment, and Bupa private health cover.<h1>The team you will join</h1>Youʼll join the Infrastructure team and work closely with laboratory colleagues, softwareengineers and finance. Your manager will help set priorities and support decisions oninventory planning and wider process changes. Youʼll bring the day-to-day operational viewinto those discussions.<h1>Our process</h1>We start with a short screening conversation, followed by a behavioural interview. Weʼll askfor examples of how youʼve spotted a problem, kept others informed and taken practicalsteps to solve it, including when you sought support. Next comes a role-specific work sampleand a discussion of how you approached it, followed by references. Weʼll explain theassessment format in advance, and youʼll meet us in person before any offer.If the role interests you, apply through the person who introduced you or the recruiter whoshared it. If youʼre unsure whether you meet every requirement, we still want to hear fromyou.We are an equal opportunity employer. We make hiring decisions on merit, scope-fit, and thestrength of the working relationship we expect to build with each hire. Applications welcomefrom candidates of any background.Find <a href="https://www.arbeitnow.co.uk">Jobs in United Kingdom</a> on Arbeitnow</a>

Infrastructure

Inventory Specialist

Related on GOH